How to check the instruments in the laboratory?
In recent years, with the development of science and technology, the increase of experiment and testing tasks, the number of purchases and procurement methods of laboratory instruments and equipment have undergone tremendous changes, and the acceptance of instruments and equipment has become a major task that cannot be ignored in the laboratory.
What preparations need to be made before the acceptance of the equipment?
1. After signing the equipment purchase contract, the user should pre-arrange or train the acceptance technicians and be familiar with the technical information provided by the manufacturer;
2. The acceptance team shall prepare the acceptance according to the requirements of the purchased equipment, such as the acceptance factory, power supply, water source, workbench, etc.;
3. For valuable equipment, the acceptance team shall formulate an acceptance plan. If there are difficulties in installation and acceptance, relevant experts, engineering and technical personnel should be invited to assist in installation and acceptance.
Instrument acceptance requirements
1. Appearance check:
(1) Check whether the inner and outer packaging of the equipment is in good condition, whether it is marked:
Whether the instrument number, implementation standard, date of manufacture, production plant, and receiving unit are the original packaging of the manufacturer, whether it is unpacked, damaged, bumped, soaked, damp, deformed, etc.
(2) Check the equipment and the attached surface for damage, rust, bumps, etc.;
(3) According to the contract, see if the logo has the products of the manufacturer outside the contract;
(4) If the above problems are found, detailed records should be made and photographed.
2. Quantity acceptance:
(1) Based on the supply contract and the packing list, check the specifications, model, configuration and number of the mainframe and accessories, and check them one by one;
(2) Carefully check whether the random data is complete, such as the instrument manual, operating procedures, maintenance manual, product inspection certificate, warranty, etc.;
(3) Looking at the trademark against the contract, whether there are three non-products, OEM products, non-contracted brand products;
(4) Do a good job of the acceptance record, indicating the place, time, participants, box number, product name, and the number of arrivals and actual arrivals.
3. Quality acceptance:
(1) The quality acceptance shall be subject to a comprehensive acceptance test, and shall not be sampled or missed;
(2) It is necessary to install and test the machine strictly in accordance with the terms of the contract, the instructions for use of the instrument, and the procedures and procedures of the operation manual;
(3) According to the description of the instrument, carefully carry out various technical parameter tests to check whether the technical indicators and performance of the instrument meet the requirements;
(4) Checking the technical indicators of the goods and the needs of the industry, only allowing upward deviation and not downward deviation;
(5) Careful record should be made when quality acceptance. If there is a quality problem with the instrument, the details should be documented in writing. Depending on the situation, it is decided whether to return, replace or require the manufacturer to send personnel for maintenance.
Instrument acceptance procedure
1. After the equipment arrives, the visual inspection and quantity acceptance will be carried out by the distribution company and the factory representative. The instrument and equipment in question may not be delivered;
2. After the distribution company has been assigned, the quantity acceptance and visual inspection will be carried out on the spot. And the receipt of the goods received the credentials. If the quantity does not match, unpacking, damage, bump, wet, damp, deformation, etc., it will not be accepted;
3. According to the batch, the inspection team will open the box according to the acceptance of the various items of the manufacturer, and fill in the “Instrument Equipment Acceptance Form” in detail;
4. After the acceptance of the equipment and equipment is qualified, the project unit shall, within the prescribed acceptance period, go through the formalities of registering the fixed assets with the “Instrument and Equipment Acceptance Form” and put it on the shelves in time;
5. Instruments and equipment that have failed to pass the test must be submitted to the supplier in writing within the prescribed acceptance period, and should be submitted in writing within one week. The qualified product should be exchanged within 15 days.
Problems in the acceptance of instruments and equipment
1. Changes in procurement methods make the acceptance of instruments and equipment more difficult
(1) The full involvement of government procurement has made procurement work on a new track. Government procurement is more open, fair and just than old self-purchasing, procurement procedures are more standardized, and procurement results are more authoritative. Government procurement usually uses high-volume, bundled operations to reduce procurement costs, but this type of operation will increase the procurement of intermediate links, increase the workload of departmental communication work in the acceptance of equipment and equipment.
(2) The improvement of supplier qualification threshold sometimes causes the need to supply across regions or even across provinces. The increase of distance brings about the difficulty of communication between universities and suppliers, and it also increases the difficulty of acceptance work. .
2. Post configuration has a certain impact on the acceptance of instruments and equipment
The job configuration of the laboratory and equipment management staff is different;
Prepare sufficient departments to set up special inspection equipment and equipment under the laboratory and equipment, and special personnel will take charge of the work;
However, most of the preparations are not sufficient. Even some universities do not have a laboratory and equipment management department. The relevant duties are borne by the departments under the Academic Affairs Office;
The tight staffing will increase the difficulty of scheduling the inspection and acceptance of instruments and equipment, and will also make the quality of the inspection work “shrink”.
Improve instrument acceptance
1. From the staffing side:
If the laboratory is equipped with professional personnel, if there is no professional personnel, you should read more information during the acceptance, ask the problems in your work, and how to solve the problem with the purchased instruments.
2. Acceptance means:
Trialing the instrument is a good way to coordinate a trial period with the supplier, cause problems within the deadline, and resolve them in a timely manner.
3. Optimize procurement:
Confirm the technical indicators and requirements in advance, prevention is the main, that is to say, when buying the instrument is to buy a more appropriate instrument, if the instrument itself is not suitable for purchase, then how to accept the test can not pass.
Should you have any inquiries, do not hesitate to get in touch with WUBOLAB, the laboratory glassware manufacturer.
